RBE No .132/2023

No. E(NG)I/2023/TR/31 New Delhi, Dated :01.12.2023
The General Manager (P)
All Zonal Railways/PUS
Sub: Timeline for transfer on mutual exchange basis for non-gazetted railway employees over Zonal Railways.
Ref: 1. Board’s letter No. E(NG)I-2017/TR/24 dated 09.05.2018.

  1. Board’s letter No. E(NG)I-2018/TR/8 dated 11.01.2019.

Kindly refer to Board’s l~tters under reference at (1) and (2) above containing instructions for transfer of non gazetted railway employees on mutual exchange basis. In recent times, a notable delay has been observed in the processing of transfer on mutal
exchange basis at various levels. The matter was also brought to attention in the PCPO’s meeting. Accordingly, Board’s instructions for framework/timeline for transfer on mutual exchange basis issued vide Para 10 of Board’s letter dated 11.01.2019 is being reiterated for strict compliance:
S.N. Activitiy
(i) Forwarding of applications by Supervisors to the Personnel Department of the Division:
It should be verified at the stage that the prescribed application form is complete in all respects duly signed by both employees and the information given therein is correct. In case of Workshop staff, this will be done at the Workshop itself.
10 days
Forwarding by Divisional Perso~nel Department:
a. Divisional controlled Posts: Divisional Personnel Department will forward the request application with necessary documents directly to the Division concerned to which transfer is sought. The name and designation of the officer signing the letter should invariably be mentioned in the forwarding letter. In respect of Workshop staff, this will be doen by Chief Workshop Manager (CWM) or by lower authority to whom the powers may be re-delegated.
b. HQ controlled posts: Personnel Department will forward the application with all the necessary documents to Zonal HQ (CPO office).
15 days
(iii) Forwarding by HQ Personnel ·dept+ ( For HQ controlled posts):-
On receipt of the application . duly forwarded from Division/Workshop, the HQ Personnel Deptt office.will forward it to the Zonal Rly/PU concerned.
15 days
(iv) Conveying of acceptance: The counter-part HQ/Division to issue their acceptance to forwarding HQ/Division (as the case may be).

10 days

(v) Issue of Transfer Order: On receipt of consent from the receiving HQ/Division, the transfer orders should be issued.
10 days
(vi) Dispatch of LPC and Service Records: Personnel Department concerned should ensure that the LPC and Service Record of the employee(s) are sent expeditiously to the new Division/Zone e:tc in terms of Boards letter number E(NG)I-2001/TR/16
dated 21.11.2001. Attested Xerox copy of the Service Record should be given to the employee concerned.
15 days

  1. Further Board’s letter dated 09.052018 (under reference at (1) above) also stands reiterated stating that all mutual -transfer cases where NOC has been given by both the Railways/Units i.e. accepting and relieving, both the employees should be spared immediately within a week, without either .. unit waiting fo1~. the reliever. In addition, it is directed that in
    the event of any doubt the s~nior person she.II nec~ssarily be relieved first within a week of issue of mutual fransfer orders.
    (Sanjay Kumar)
    Director Estt (N)
    Railway Board